2021

#2021/006 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/007 - Move the principal office of the Corporation at 99 Wall Street, #4034, New York, New York 10005, USA.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/008 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/009 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.

#2021/010 - Ratify the results of the members motion to adopt the new version of the Bylaws of the Corporation with immediate effect.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/011 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/012 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2021/013 - Transfer the Core Translation Team currently in the Production Department and the Community Translation Team currently in the Marketing & Communications Department into a single team called "Joomla Translation Program Team" within the Programs Department.
Proposed by Marco Dings, seconded by Luca Marzo
The motion passed with unanimous consent.

#2021/014 - [CONFIDENTIAL MOTION]
Proposed by Marco Dings, seconded by Wilco Alsemgeest
The motion passed with unanimous consent.

#2021/015 - The President proposes to adjourn the meeting
Proposed by Brian Mitchell, seconded by Hugh Douglas-Smith
The motion passed with unanimous consent.

#2021/016 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/017 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/018 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/019 - Allow JoomlaDay Germany+Austria online to use the subdomain dach.joomladay.online
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/020 - The Bookkeeper shall provide Profit & Loss (P&L) by Department and global P&L reports on a monthly basis.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/021 - Create read-only accesses to QuickBooks for all the Board Members to increase visibility of transactions and books and quick oversight. The access should be granted to functional email addresses only.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/022 - Move Board Meeting time to 17:00 UTC to reflect the time shift.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/023 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by David Aswani.
The motion passed with unanimous consent.

#2021/024 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/025 - The Board reaffirms that every expense item should be backed by a supporting note and invoice/receipt in QuickBooks to simplify review and audit.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith
The motion passed with unanimous consent.

#2021/026 - Any travel plan/itinerary of an Officer or a Director shall be shared for review with the Full Board prior to the booking phase. The travel itinerary shall include an expense plan, the list of attendees (if on the Project) and the expected benefits/outcome.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith
The motion passed with unanimous consent.

#2021/027 - All the booking of travels, if not done via a tool that allows an approval workflow, shall require written approval via email by an Officer other than the one who executes the transaction.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith
The motion passed with unanimous consent.

#2021/028 - [CONFIDENTIAL MOTION]
Proposed by Brian Mitchell, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2021/029 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/030 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/031 - All the Election Ballots shall provide the voters the options to abstain and to vote for none of the candidates. This motion applies to elections for Working Group Leaders, Team Leaders, Department Coordinators and Officers.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent and one abstention. Hugh Douglas-Smith abstained.

#2021/032 - All the Election Ballots shall be open for 7 days. This motion applies to elections for Working Group Leaders, Team Leaders, Department Coordinators and Officers.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/033 - Working Group Leader and Team Leader Elections shall be conducted through an anonymous voting system.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/034 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/035 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/036 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/037 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/038 - Remove the 7 days period to digest the Recommendations and send immediately the election ballots right after the recommendations are published in case of replacement elections.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/039 - Dedicate the next Board meeting (June 03) to Budget preparation and approval.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/040 - Remove Brian Mitchell from the Office of President of Open Source Matters Inc with Cause pursuant to Section 6.02(A) of the Bylaws.
Proposed by Hugh Douglas-Smith, seconded by Marco Dings.
This is a Board Motion in which only Directors voted. Officers did not qualify to vote for such motion as specified in Section 6.02(A) of the Bylaws.
In favor: Marco Dings, David Opati Aswani, Hugh Douglas-Smith, Jaz Parkyn, Wilco Alsemgeest.
The motion passed with unanimous consent. 

#2021/041 - Any person who has been removed with Cause from an Officer or Director position of OSM or the Joomla Foundation, are ineligible to be included on any election ballots for Officer, Director, Assistant DC, Team Lead or Assistant Team Lead position within Joomla, OSM or the Joomla Foundation for a period of 18 months.
Proposed by Jaz Parkyn, seconded by Hugh Douglas-Smith.
The motion passed with majority consent and 1 vote against. Radek Suski voted against the motion.

#2021/042 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/043 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent. 

#2021/044 - Add Danielle Hlatky, certified accountant, as authorized signatory on the OSM bank accounts, in order to satisfy the US banking requirements.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent. 

#2021/045 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/046 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent. 

#2021/047 - Grant a power of attorney to Hugh Douglas-Smith, allowing him to represent Open Source Matters for the purpose of renewing the trademark registration in Argentina.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/048 - Approve the Budget plan for Fiscal Year 2021/22.
Proposed by Radek Suski, seconded by Justine Ayebale Abunyanga.
The motion passed with unanimous consent.

#2021/049 - Publish bank balances on a regular basis on the Board meeting minutes.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/050 - Publish Profit & Loss reports on a monthly basis on the organization website. In case of reimbursement of volunteers, the name of the volunteer shall be replaced by their capacity in a specific team, e.g. “reimbursement to a volunteer of the Accessibility Team”.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/051 - Withdraw the effect as precedents for motion #2019/050 and motion #2018/028. The reimbursement of expenses that might result discretionary shall be evaluated on a case-by-case way.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/052 - Appoint David Cerf, Sergio Prendone Pita, Nicholas G. Mirisis, Michael Nwogugu and Ankit Kumar Shrivastava as members of the Advisory Board of Open Source Matters, Inc.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/053 - Approve the Official Subdomain Licensing Policy document and adopt it as an official Policy of the Corporation.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent and 1 abstention. Radek Suski abstained.

#2021/054 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/055 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/056 - Publish budget vs actual reports by Department on a quarterly basis on the opensourcematters.org website
Proposed by Jaz Parkyn, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2021/057 - Temporarily shutdown the Educational Outreach Working Group as per their decision to pause activities for the foreseeable future, until such a point where volunteers wish to re-join and re-start the Working Group’s activities again.
Proposed by Jaz Parkyn, seconded by Marco Dings.
The motion passed with unanimous consent.

#2021/058 - Allocate the budget earned through FundOSS to Production to facilitate coding sprints.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2021/059 - Appoint Wilco Alsemgeest as Deputy Data Protection Officer of Open Source Matters, Inc.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent and 1 abstention. Wilco Alsemgeest abstained.

#2021/060 - Move the next Board meeting to July 22, 2021.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith
The motion passed with unanimous consent.

#2021/061 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/062 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent. 

#2021/063 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/064 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent. 

#2021/065 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Marco Dings.
The motion passed with unanimous consent.

#2021/066 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Justine Ayebale Abunyanga.
The motion passed with unanimous consent. 

#2021/067 - Allow Cloudflare Pro on joomla.org for the monthly cost defined by their service.
Proposed by Wilco Alsemgeest, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/068 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/069 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent. 

#2021/070 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/071 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/072 - Arrange the next Semi-Annual Members Meeting of Open Source Matters, Inc. on September 30, 2021 with three 1-hour slots over the day.
Proposed by Robert Deutz, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/073 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/074 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent. 

#2021/075 - Contact the lawyers to proceed with the defense in a legal case.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/076 - Present the “A lighter structure of Open Source Matters, Inc.” to the Community for additional suggestions and comments prior to the eventual voting phase. 
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/077 - Open up a “Get in touch with the Board” public repository on GitHub to allow people proposing ideas, comments and suggestions. The repository should go under the Open Source Matters org on GitHub and should allow people to contact the Board in an easier way, as well as discuss matters and make proposals.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/078 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/079 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by David Opati Aswani.
The motion passed with unanimous consent. 

#2021/080 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/081 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/082 - Merge Google Summer of Code Team and Joomla Enhancement Development Team into one team called Joomla Enhancement Development Team. All team members of the current teams will keep voting rights.
Proposed by Robert Deutz, seconded by Philip Walton.
The motion passed with majority consent and 2 abstentions. Jaz Parkyn and Wilco Alsemgeest abstained.

#2021/083 - Move the Joomla Community Magazine Team from the Operations Department to the Marketing & Communication Department.
Proposed by Wilco Alsemgeest, seconded by Philip Walton.
The motion passed with unanimous consent.

#2021/084 - Move meeting time to 18.00 UTC to reflect the timeshift from the next Board Meeting.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/085 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/086 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2021/087 - Approve the “A lighter structure for Open Source Matters, Inc.” proposal document and start the preparation of the changes to the Bylaws.
Proposed by Luca Marzo, seconded by Robert Deutz.
Voted against: Marco Dings. Abstained: Hugh Douglas-Smith, Wilco Alsemgeest.
The motion passed with majority consent.

#2021/088 - Call a Special Members Meeting to discuss the changes to the Bylaws on December 2, 2021 at 09.00 UTC and 18.00 UTC.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/089 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/090 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2021/091 - Grant a loan of 1200 USD to the Joomla Foundation to renew compliance services. The loan will be repaid as soon as the organization has funds.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2021/092 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/093 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent. 

#2021/094 - Allow the treasurer to conduct a research on the possibility to register a bank account within the European Union.
Proposed by Radek Suski, seconded by Nicola Galgano.
The motion passed with unanimous consent.

#2021/095 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/096 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.