Motion adopted by the Board of Directors
2018/001 - Publish the latest Federal filings to the OSM website as they have been submitted.
Proposed by Luca Marzo - Seconded by Rowan Hoskyns-Abrahall.
Motion passed with unanimous consent.
2018/002 - At the 2018 Financial Summit, prepare reports that can give DC’s full breakdowns of financial ins and outs so that they can monitor their budgets efficiently as locked down classes in the current reports do not give enough information for clarity.
Proposed by Rowan Hoskyns-Abrahall - Seconded by Sandra Decoux
Motion passed with unanimous consent.
2018/003 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo - Seconded by Sandra Decoux
Motion passed with unanimous consent.
2018/004 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo - Seconded by Sandra Decoux
Motion passed with unanimous consent.
#2018/005 - Approve Joomla! Contributors Agreement.
Proposed by Aleksander Kuczek
The motion passed with majority consent. 4 in favour (Robert Jacobi, Aleksander Kuczek, Luca Marzo, Mike Demopoulos), 2 abstained (Michael Babker, Yves Hoppe), 3 against (Rowan Hoskyns-Abrahall, Sandra Decoux, Søren Beck Jensen).
#2018/006 - Treasurer to make available all financial transactions in QuickBooks since July 1st, by January 22, 2018.
Proposed by Rowan Hoskyns-Abrahall, seconded by Sandra Decoux.
The motion passed with majority consent. 5 in favour (Luca Marzo, Rowan Hoskyns-Abrahall, Sandra Decoux, Yves Hoppe, Søren Beck Jensen), 1 abstained (Michael Babker), 3 against (Robert Jacobi, Mike Demopoulos, Aleksander Kuczek).
#2018/007 - Contributors Agreement is handed back to the Legal Department for further review.
Proposed by Søren Beck Jensen, seconded by Rowan Hoskyns-Abrahall.
The motion passed with unanimous consent.
#2018/008 - Exclude the Local Communities Department from the Group 2 Election and hold a Special Election as soon as the Department is populated sufficiently to operate effectively.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.
#2018/009 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns-Abrahall.
The motion passed with unanimous consent.
#2018/010 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Jacobi
The motion passed with unanimous consent.
#2018/011 - Approve the OSM Board Policy regarding Organization tools
Proposed by Luca Marzo, seconded by Rowan Hoskyns-Abrahall
The motion passed with unanimous consent
#2018/012 - Approve the JUG Agreements for the Certification Program
Proposed by Luca Marzo, seconded by Yves Hoppe
The motion passed with majority consent. Søren Beck Jensen abstained.
#2018/013 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.
#2018/014 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.
#2018/015 - To avoid conflicts of interest (COI) we determine that no Class 1 (Officers or Department Coordinators) are allowed to receive compensation for projects paid for, subsidized by, affiliated to or promoted by Open Source Matters except for expenses accrued for travel, lodging, conferences, meet-up, and valid reimbursements in the duty of the project.
Proposed by Robert Jacobi, seconded by Mike Demopoulos.
The motion failed.
In favour: Robert Jacobi, Aleksander Kuczek
Abstained: Mike Demopoulos
Against: Rowan Hoskyns-Abrahall, Sandra Decoux, Yves Hoppe, Luca Marzo, Soren Beck Jensen, Michael Babker.
#2018/016 - To avoid conflicts of interest (COI) we determine that projects planned for RFP should not be discussed with external parties (e.g. potential vendors) prior to general publication of such RFP.
Proposed by Robert Jacobi, seconded by Mike Demopoulos.
The motion failed.
In favour: Robert Jacobi, Aleksander Kuczek
Abstained: Mike Demopoulos, Michael Babker
Against: Rowan Hoskyns-Abrahall, Sandra Decoux, Yves Hoppe, Luca Marzo, Soren Beck Jensen.
#2018/017 - To encourage mentorship and succession in the community, to perform efficiently, and reduce workload, we determine no board member shall be an active team member on more than one team outside their department; or in the case of non-departmental board members (officers) no more than two teams.
Proposed by Robert Jacobi, seconded by Mike Demopoulos.
The motion failed.
In favour: Robert Jacobi, Aleksander Kuczek
Abstained: Mike Demopoulos
Against: Rowan Hoskyns-Abrahall, Sandra Decoux, Yves Hoppe, Luca Marzo, Soren Beck Jensen, Michael Babker.
#2018/018 - Pay the JWC reimbursement to a volunteer though it is outside of the published policy.
Proposed by Rowan Hoskyns-Abrahall, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/019 - Until the outgoing and incoming President/Treasurer can do a hand over on bank account access, the outgoing board member should retain access to the accounts regardless of when their board term ends until the transfer occurs (at such time the outgoing member’s access will be removed).
Proposed by Michael Babker, seconded by Yves Hoppe.
The motion passed with unanimous consent.
#2018/020 - Remove the existing Code Contributors’ Agreement effective immediately.
Proposed by Robert Jacobi, seconded by Michael Babker.
The motion passed with unanimous consent.
#2018/021 - Approve RFP 1, Approve RFP 2, or None of the above for Joomla Shop.
Proposed by Robert Jacobi.
None: Robert Jacobi, Michael Babker, Aleksander Kuczek.
Abstained: Sandra Decoux, Luca Marzo, Søren Beck Jensen, Yves Hoppe, Mike Demopoulos.
The winning option is “None”.
#2018/022(a) - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns-Abrahall.
The motion passed with unanimous consent.
#2018/022 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/023 - Pay miscellaneous Rowan's reimbursement as specified in the OSM channel, even if some of them are requested after the allowed term.
Proposed by Rowan Hoskyns Abrahall, seconded by Michael Babker.
The motion passed with majority consent.
#2018/024 - Approve the Board Policy regarding Handover.
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.
#2018/025 - Move the next Board meeting to March 22, 2018.
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.
#2018/026 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.
#2018/027 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/028 - Allow reimbursement of required services to care for or board a volunteers animal when traveling for official project reasons.
Proposed by Mike Demopoulos, seconded by Rowan Hoskyns Abrahall.
The motion passed with majority consent. Voted against: Robert Jacobi, Aleksander Kuczek. Abstained: Mike Demopoulos, Michael Babker. Voted in favour: Luca Marzo, Rowan Hoskyns Abrahall, Sandra Decoux, Søren Beck Jensen, Yves Hoppe.
#2018/029 - To allow reimbursements of recommend (as determined by cdc.gov or volunteer's equivalent local authority) vaccinations and medication for travel to a country for official project reasons.
Proposed by Mike Demopoulos, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.
#2018/030 - Pay volunteer reimbursement as specified in the OSM channel, even if requested after the allowed term.
Proposed by Rowan Hoskyns Abrahall, seconded by Mike Demopoulos.
The motion passed with unanimous consent. Abstained: Mike Demopoulos.
#2018/031 - Move Sponsorship Success Team as a subteam of Capital Team
Proposed by Søren Beck Jensen, seconded by Luca Marzo.
The motion passed with unanimous consent.
#2018/032 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.
#2018/033 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.
#2018/034 - Assign the Demo/.com RFP.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The Board assigned the RFP to CloudAccess.net
#2018/035 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/036 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/037 - Move Board Meeting time at 5 PM UTC for DST timeshift.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion failed.
#2018/038 - Make “Webmaster Team” an Official Team with voting rights under the Operations Department.
Proposed by Sandra Decoux, seconded by Luca Marzo.
The motion passed with unanimous consent.
#2018/039 - Move the next board meeting (April 26th) to the week after (May 3rd).
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.
#2018/040 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.
#2018/041 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/042 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.
#2018/043 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.
#2018/044 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.
#2018/045 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.
#2018/046 - Approve the budget for 2018/19 as per Budget Proposal
Proposed by Mike Demopoulos, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.
#2018/047 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.
#2018/048 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.
#2018/049 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Carlos Camara Mora.
The motion passed with unanimous consent.
#2018/050 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.
#2018/051 - Pay T-Shirt printing for Joomla booth team reimbursement (Total $ 554.40) as specified in the OSM channel, even if requested after the allowed term. (Events Dept.)
Proposed by Mike Demopoulos, seconded by Luca Marzo.
The motion passed with unanimous consent.
#2018/052 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.
#2018/053 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.
#2018/054 - Due to lack of members in Conflict Resolution Team at this time, board to handle CoC form Submission.
Proposed by Rowan Hoskyns Abrahall seconded by Luca Marzo.
The motion passed with unanimous consent.
#2018/055 - [MOTION CANCELED]
The motion has been canceled with motion #2018/58.
#2018/056 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.
#2018/057 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.
#2018/058 - Cancel the motion #2018/055.
Proposed by Luca Marzo, seconded by Yves Hoppe.
Mike Demopoulos abstained. The motion passed with unanimous consent and 1 abstention.
#2018/059 - Payment of a JWC Speaker
Proposed by Rowan Hoskyns Abrahall, seconded by Mike Demopoulos.
The motion passed with unanimous consent.
#2018/060 - Create an official team under Production Department named “Workflow Project Team”
Proposed by George Wilson, seconded by Rowan Hoskyns Abrahall.
Mike Demopoulos abstained. The motion passed with unanimous consent and 1 abstention.
#2018/061 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.
#2018/062 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.
2018/063 - Move the $50,000 we took from Savings last year to bridge cashflow back into savings account so that we can gain the benefits of interest on it.
Proposed by Rowan Hoskyns Abrahall, seconded by Mike Demopoulos.
The motion passed with unanimous consent.
#2018/064 - Move the Board Meetings at 17:00 UTC.
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.
#2018/065 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.
#2018/066 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.
#2018/067 - Activate functional mailboxes for Officers and Directors to easily keep the organization records across the years and elections. Defer the strategic/institutional conversations to the functional mailboxes instead of the private ones.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent and 1 abstention (Mike Demopoulos).
#2018/068 - Appoint Ken Crowder as member of the Advisory Board and give him the mandate to set up initial meetings and procedures.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/069 - Appoint Chuck Wadlow as member of the Advisory Board.
Proposed by Luca Marzo, seconded by Mike Demopoulos.
The motion passed with unanimous consent.
#2018/070 - Reset the “Incorporation Working Group” and give it the mandate to research the best opportunities to incorporate as 501(c)(3) or any other better options.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with majority consent and 1 against (Mike Demopoulos).
#2018/071 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.
#2018/072 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.
#2018/073 - Appoint John Rampton as member of the Advisory Board.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent and 2 abstentions (Sandra Decoux and George Wilson).
#2018/074 - Move next Board meeting to September 06, 2018.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with majority consent, 1 against (Mike Demopoulos) and 3 abstentions (George Wilson, Hugh Douglas-Smith and Soren Beck Jensen).
#2018/075 - Transform “User Research & Strategy Team” into an unofficial Working Group due to lack of volunteers.
Proposed by Sandra Decoux, seconded by Luca Marzo.
The motion passed with unanimous consent.
#2018/076 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Carlos Camara Mora.
The motion passed with unanimous consent.
#2018/077 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux
The motion passed with unanimous consent.
#2018/078 - Cancel line of credit (never used) and redeposit the $100k into our Money Market Account where it can gain us interest.
Proposed by Mike Demopoulos, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.
#2018/079 - Move the next Board Meeting to October 04, 2018.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent and 1 abstention (Mike Demopoulos).
#2018/080 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.
#2018/080(2) - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Carlos Camara Mora.
The motion passed with unanimous consent.
#2018/081 - Jason proposes that Mike keep his Citi debit card active until he can confirm all accounts have been properly transitioned over from a billing perspective.
Proposed by Jason E. Rosenbaum, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.
#2018/082 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.
#2018/083 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.
#2018/084 - Jason proposes the Board vote to approve a reimbursement request. The expenses are for November of 2017, yet weren’t submitted for reimbursement until September 2018. This violates our reimbursement policy as we ask for submissions within 60 days of expenses.
Proposed by Jason Rosenbaum, seconded by Rowan Hoskyns Abrahall.
The motion failed unanimously.
#2018/085 - Convert “Template Directory Team” in a Working Group, without voting rights, due to lack of volunteers and activity. The group would be converted again into a regular team when there will be new activity and team members.
Proposed by Luca Marzo, seconded Sandra Decoux
Rowan Hoskyns Abrahall decided to abstain being a team member. Jason Rosenbaum abstained.
The motion passed by majority.
#2018/086 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.
#2018/087 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.
#2018/088 - Make an exception to the reimbursement policy to grant 50% of the requested amount due to particular circumstances.
Proposed by Jason Rosenbaum, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent and 2 abstentions (Jason Rosenbaum, Sandra Decoux)
#2018/089 - Disband the Media Manager Team
Proposed by George Wilson, seconded by Luca Marzo.
The motion passed with unanimous consent.
#2018/090 - Give the mandate to the consulting company to start the process to form the 501(c)(3) organization in the United States.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.
#2018/091 - Take a decision about the Code of Conduct Incident
The content of this motion is redacted and will be published as separate blog post due to the explanation that should be provided coupled to the decision.
#2018/092 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.
#2018/093 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.
#2018/094 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.
#2018/095 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.
#2018/096 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.
#2018/097 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.
#2018/098 - In cases where a nomination is purely through a third party without the nominee putting themselves forward, to allow for nominees to decide whether to accept or decline a nomination in private, nominations to be kept between the person nominating, nominee and Secretary until acceptance has been given of the nomination by the nominee.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.
#2018/099 - Turn Joomla World Conference (JWC) Team into an unofficial working group without voting rights due to lack of activity. The team will be converted back to a regular team when the next global event planning will start.
Proposed by Djamel Kherbi, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.
#2018/100 - Convert Joomla Events Traveller Program Team (JET) to an unofficial Working Group, without voting rights, as due to the lack of budget this year, the team is not operating. It will be converted again into an official team when needed.
Proposed by Yves Hoppe, seconded by Sandra Decoux
The motion passed with unanimous consent.
#2018/101 - Adopt the Board Policy regarding Commitment.
Proposed by Luca Marzo, seconded by Sandra Decoux
The motion passed with unanimous consent.
#2018/102 - Adopt the Board Policy regarding Proxies.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.
#2018/103 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.
#2018/104 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.
#2018/105 - Exclude the Local Communities Department from the upcoming Group 2 Election and hold a Special Election as soon as the Department is populated sufficiently to operate effectively.
Proposed by Luca Marzo, seconded by George Wilson
The motion passed with unanimous consent.
#2018/106 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.
#2018/107 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.